Archives FAQ: Why Use a Digital Asset Management System (DAMS) for Archival Collections?

July 27, 2015

As archives digitize materials from their historic collections, they often have multiple goals in mind. These goals include making collections accessible, and preserving digital assets.

Digital Asset Management Systems (DAMS) are designed to address these types of needs. A number of these systems have been specifically designed with archives in mind to create searchable collections of digital objects.

In short, DAMS help to tie digital assets (like photographs) more closely together with their descriptive metadata (such as title, source, and date). The metadata becomes an integral part of what makes up the complete digital object. As a result, there is no longer a separation between descriptive text kept in one file, and the image it describes in another file on a computer file system.

Additionally, when digital objects (such as photographs, documents, audio and video) are ingested into a DAMS, they may be stored in a way that the system itself can check the digital object to see if the content has changed. This sort of data-integrity checking allows archivists to be alerted immediately when an object may need to be replaced by a backup copy.

Ultimately, DAMS make it easier for archives to reach their goals for accessibility and preservation.

To learn more about DAMS or the City of Hope Archives contact Susan Yates, Archives Program Manager, at syates@coh.org or Jennifer Miller, Digitization Archivist, at jennmiller@coh.org.


The Cancer Letter July 24, 2015

July 24, 2015

The July 24, 2015 issue of Cancer Letter has been posted.


Archives FAQ: What is Digital Preservation?

July 22, 2015

Think about the computer hardware, software, and file formats you have that are now obsolete. Can you still open this content? Is it still functional? Older file formats are often unsupported by IT departments. And if a digital file won’t open, what will you do?

That’s what digital preservation is about — making sure that the digital materials you’re creating today will be accessible in 5, 10, or 20 years!

Digital preservation comprises the actions that are taken to ensure long-term access to digital materials over time. This will include having some key pieces of information (or preservation metadata) about your digital objects.

For an archivist, in the custody of one-of-a-kind digital objects, digital preservation is clearly of utmost importance. However, today each of us is accessing digital materials on a daily basis. This being the case, if you haven’t thus far considered digital preservation to be a necessity, you may want to ask yourself this question – Which digital files are you willing to lose?

To learn more about digital preservation or the City of Hope Archives contact Susan Yates, Archives Program Manager, at syates@coh.org or Jennifer Miller, Digitization Archivist, at jennmiller@coh.org.


The Archives Settles Into Its New Location

July 21, 2015

Lenny Chen, Business Director for Diabetes & Endocrinology, reviews Facilities Administration Records in the Archives Research Room.

It has been an exciting year for the City of Hope Archives. After being housed on the main campus in Modular 136 since 2010, the Archives moved to its new location at the Rivergrade Administrative Center in late February.

The new facilities at Rivergrade allow the Archives to bring together all the historic collections for the first time. It also includes space to process those collections and for researchers, including staff and scholars, to use the materials.

Pallets containing records, photographs and other items arrive at the Archives after being transferred from off-site storage.

We are currently in the next phase of our move. In 2007, due to on-campus space limitations, we first began housing historic collections in off-site storage eventually ending up with seven units. This month we began moving those materials to the new Archives location.

The Archives is located on the first floor (southeast corner) in area 15. The main entrance is 15.0107.

To learn more or to make an appointment contact Susan Yates, Archives Program Manager, at syates@coh.org or Jennifer Miller, Digitization Archivist, at jennmiller@coh.org.

 


Stem Cell Research News, 2015 July 20

July 20, 2015

The July 20th issue of the Stem Cell Research News has been posted.


The Cancer Letter July 17, 2015

July 17, 2015

The July 17, 2015 issue of Cancer Letter has been posted.


Welcome Brian Chambers, Discovery and Access Librarian!

July 17, 2015

Brian Chambers
Library Services welcomes Brian Chambers, City of Hope’s first Discovery and Access Librarian!  As Discovery and Access Librarian, Brian will focus on: resource integration across library and institutional systems; implementation and coordination of discovery services and tools, such as a federated search tool; management of copy and original cataloging, acquisitions, license review, and product trials and evaluation; coordinate usage statistics and reporting; and management of our interlibrary loan and document delivery service.

Before joining us, Brian worked as an Executive Leadership Liaison at Hathaway-Sycamores Child & Family Services and a Project Coordinator for the Autism Genetic Resource Exchange (AGRE) at Autism Speaks. Earlier in his career, he worked as a Librarian & Researcher Liaison at TDI Library Services and as Operations Coordinator of Interlibrary Loans and Document Delivery at the J. Paul Leonard Library, San Francisco State University.

Brian’s experience includes research support, data analysis, and project management. He has also trained as a Performance Excellence examiner for the California Council of Excellence.

He received a bachelor degree in English and psychology from San Francisco State University, and his M.L.I.S from San Jose State University.

Please join me in welcoming Brian to City of Hope!


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