Scopus Training Day on December 2nd at Graff Library

November 23, 2009

Learn about Scopus. Join the Graff Library for a Scopus Training Day on December 2nd! The Graff Library is hosting a day to learn about Scopus, how to use it, and the reasons for incorporating it into your research toolkit. We’ve asked Glenn Risolo, MLS, Customer Development Manager for Elsevier, to teach various Scopus educational sessions and provide individualized content sessions on December 2nd in the Graff Library Conference Room. Light refreshments will be served.

Scopus is a relatively recent addition to our suite of e-resources at the Graff Library. Between October 2008 and October 2009, you ran over 3,500 Scopus searches. With the purchase of it about a year ago, we added to our biomedical databases a resource that:

  • is updated daily;
  • provides citation access to 38 million life, health, physical and social sciences articles, Web sites, and patents;
  • has the ability to track article citations;
  • run comparative journal analytics; and
  • identify citation patterns.

Below is the schedule for Scopus Training Day as well as descriptions for each session. Pick the session or sessions that work for you and your schedule. Each training session has a 37 person capacity.

9-10am — Basic Scopus

10:15-10:45am — Advanced Scopus

1-2pm — Basic Scopus

2:15-2:45pm — Advanced Scopus

3-5pm –- 15 minute one-on-one sessions available by appointment only. Only eight slots are available.

Basic Scopus: This hour session will introduce you to Scopus by providing an overview of the content contained within it, the various searching features, and citation tracking.

Advanced Scopus: This 30 minute session will include Author Search and how to update your author profile.

One-on-one sessions by appointment: Want individualized attention in order to address your Scopus questions or to get help with specific Scopus capabilities? If so, sign up for a 15-minute session with Glenn between 3-5pm. Eight slots are available.

Sign up online through the COH Education Calendar by November 30th at 5pm. Space is limited to 37 people per training session. Only eight slots are available for the one-on-one sessions.

Can’t wait for December 2nd? Visit this page to watch introductory demos and online tutorials on specific aspects of Scopus, such as Author Identifier.

For questions regarding these sessions and/or Scopus, contact Andrea Lynch, Scholarly Communication Librarian, at x60520 or


Modify EndNote to Incorporate PubMed Central IDs into your Citations — Helping you Comply with the NIH Public Access Policy

November 16, 2009

How do you customize EndNote to comply with the NIH Public Access Policy? NIH requires you to include PubMed Central ID (PMCID) numbers as part of citations in applications and bio-sketches for those papers that fall within the NIH Public Access Policy where:

  • you are a co-author or
  • that arise from your NIH-funded research.

Follow the steps outlined on the EndNote Web site for the various versions of the EndNote application. Basically, you need to update the Connection File and Import Filter for PubMed/MEDLINE as well as install the NIH Output Style.

For already established EndNote libraries and previously existing references, you will need to manually add the PMCID into the appropriate references.  For new EndNote libraries or for references added to your EndNote libraries, the PMCID should be automatically included in the reference after you’ve made the changes to the EndNote program.

Need assistance? Have questions? Contact Andrea Lynch ( or x60520), Scholarly Communication Librarian. She provides assistance on how to comply with the NIH Public Access Policy and educational sessions on keeping track of your research using EndNote.

EndNote Frequently Asked Questions and Helpful Tips

November 12, 2009

EndNote is a citation management tool that keeps track of the research publications your reading as well as interfaces with Word to cite as you’re writing.

I recently scheduled and taught three sessions: two for graduate students and one for postdoctoral fellows. Thanks to everyone who attended the EndNote sessions last week and this week. You had great questions and feedback about the sessions that will be incorporated and implemented in future learning opportunities.

Here are the frequently asked questions from the three sessions:

  • How do I alter a style to include all authors?
    • In EndNote, click on Edit and Output Styles, then Edit [insert output style name here]. This will get you into the particular style you’d like to change. Look for the Bibliography section and select Author Lists. Once selected, you should see under Abbreviated Author List a selection for “List all author names.” Select that option and close the edit window. EndNote will prompt you to save the output style. Save it in order to see the change reflected when previewing the reference in the updated style.
  • How do I alter the output style to change the sort order of the fields in each citation for the bibliography?
    • In EndNote, click on Edit and Output Styles, then Edit [insert output style name here]. This will get you into the particular style you’d like to change. Look for the Bibliography section and select Sort Order. Once in the Bibliography Sort Order, select the option you prefer, such as Order of appearance.
  • How do you decide between having a master library with all your references versus having individual libraries depending on what you are working on?
    • It’s up to you. EndNote suggests keeping one library and managing references using keywords, the Research Notes field, etc. Choose one and see if it fits your work habits. If not, it is always possible to switch strategies later.
  • Can you provide me with a comparison between Reference Manager, EndNote, and Procite?
    • EndNote vs. Reference Manager (and ProCite and RefWorks). EndNote, Reference Manager, and ProCite are all owned by Thompson ResearchSoft. They all have the same basic capabilities. EndNote is billed as the easiest to use.
    • A full comparison is available. Go here and click on Compare Products.
  • How do you correct a reference?
    • Correct the reference in EndNote, not in the Word document. Once in EndNote, double-click the reference you need to fix and close it to save your changes. Then in Word, if you’ve already referenced it in your document, click on Format Bibliography on your EndNote toolbar. That will force Word to check for citation updates in EndNote.
  • How do you remove a citation from a Word document?
    • In Word, click the Edit Citation button on your EndNote toolbar. That will open an area where you can see the all the citations in document. Select the one you want to delete and click the Remove button.

In addition, here are three helpful EndNote tips:

  • Review the data. Mistakes happen. Errors exist in citations retrieved from databases. So, it is best to double-check your reference in EndNote with the complete document you are about to read or have read for the 100th time.
  • EndNote helps you format citations in the style you need. But, you will still need to refer to the style manual to quality check what EndNote is doing for you automatically.
  • Customize EndNote to fit your needs. There are Custom and Research Notes fields to add what you need to references. As an example, use Edit -> Preferences to change the fields you are displaying when viewing and working in your EndNote library.

Don’t see your question listed? Don’t see your favorite EndNote tip? Use the comment feature below to submit the question you asked during one of the sessions and/or your EndNote tip that you’d like to share with your COH colleagues. It will get included in the next EndNote FAQ and tip post.

Have questions about EndNote? Need assistance with using it? Want to learn how to use it? Contact me, Andrea Lynch x60520 or via email), Scholarly Communication Librarian. Group training sessions and/or individual consultation appointments are also available.

Online Book Renewal — Five Easy Steps and You’re Done

November 5, 2009

For those of you who prefer self-serve options, you can renew your books online. Here are the steps:

  1. Go to the Graff Library Home page
  2. Click on the Graff Library Catalog link
  3. Click on the Display your record option
  4. Enter your full name as it appears on your ID badge and employee number and click on the Submit button
  5. Click on List of Items checked out. The system will prompt you to renew one or all of your items.

Books that are on hold for someone else cannot be renewed. If you try to renew after the due date, the system will not allow you to.

Please contact the library (x68497 or for assistance.

EndNote X Installed in the Computer Lab

November 2, 2009

We recently installed the EndNote application on all eight computers in the Graff Library computer lab. It is EndNote version X.

Now, while you are locating research and evidence to support your papers, manuscripts, and/or work here in the library, you can keep track of those promising citations by downloading them to your very own EndNote library. Be sure to save it to your own USB or flash drive, and not to the computer’s hard drive.

Want to learn more about EndNote and how using it could change the way you cite papers and put together your cited reference lists? Contact Andrea Lynch, Scholarly Communication Librarian, at x60520 or to schedule a one-on-one consultation based on your availability.

P.S. And, for those of you who travel around and/or work from home, remember that the City of Hope community also has access to EndNote Web, which is a Web-based version of the application. You can go here to register as well as to find out more about it. When registering, be sure to use your COH email address.